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Our client is seeking a polished, service‑driven Homeowner Relations Assistant Manager to be the key connection point between luxury villa homeowners and the resort’s property services teams. This is a high‑touch role for someone who thrives in a refined, fast‑paced environment and takes pride in delivering an exceptional ownership experience.
You will support the Homeowner Relations Manager in ensuring every homeowner receives timely communication, seamless coordination, and meticulous follow‑through. Acting as the central liaison, you’ll work closely with internal resort departments, external contractors, and dedicated Property Engineers to ensure each residence is impeccably maintained and every request is handled with accuracy, warmth, and professionalism.
This is an opportunity to play a meaningful role in a world‑class luxury property environment, shaping the homeowner experience and contributing to the smooth operation of an exclusive residential community.
RESPONSIBILITIES:
Homeowner Communication & Support
- Serve as a primary point of contact for homeowners in support of the Homeowner Relations Manager.
- Provide timely, accurate information to homeowners regarding their property, maintenance activities, resort services, rental programs, and policies.
- Assist in managing homeowner requests, inquiries, and concerns, ensuring prompt follow-up, documentation, and resolution.
- Maintain detailed records of homeowner communications, service requests, and property-related matters within designated systems.
Reservation & Data Management
- Oversee and maintain homeowner reservation calendars, ensuring precise and accurate logging of arrival and departure dates.
- Monitor homeowner travel requests and owner-specific logistics in coordination with relevant internal departments.
- Prepare detailed monthly and quarterly rental reports, including occupancy performance and rental revenue.
- Support the Homeowner Relations Manager in providing clear, transparent, and data driven reporting to homeowners.
Internal Coordination & Resort Liaison
- Coordinate with internal resort departments, including Property Management,
- Engineering, Housekeeping, Landscaping, Finance, and Guest Services, to fulfill homeowner and property needs.
- Track, schedule, and follow up on maintenance requests, work orders, and special projects related to owner residences.
- Ensure alignment between internal teams, homeowner expectations, service timelines, and quality standards.
- Assist the Homeowner Relations Manager in driving interdepartmental communication and accountability.
External Contractors & Vendor Coordination
- Coordinate with approved external contractors and service providers for maintenance, repairs, and projects.
- Assist in obtaining quotes, scheduling work, and monitoring contractor performance in accordance with resort standards.
- Ensure contractor compliance with required documentation and approval protocols.
- Monitor progress and completion of contracted work and report status, issues, or risks to the Homeowner Relations Manager.
Property Engineer Coordination
- Provide daily coordination support to Property Engineers assigned to individual residences.
- Assist in prioritizing workloads, tracking task completion, and aligning activities with homeowner requests and preventive maintenance schedules.
- Act as a communication bridge between Property Engineers, Homeowner Relations, and homeowners, as appropriate.
- Escalate technical issues, delays, or service concerns to the Homeowner Relations Manager in a timely manner.
Administrative & Operational Support
- Prepare reports, summaries, and documentation related to homeowner activity, property status, and ongoing projects.
- Provide operational coverage for the Homeowner Relations Manager during absences or peak operational periods, as required.
REQUIREMENTS:
Qualifications & Experience
- Minimum of two (2) years’ experience in property management, owner relations, luxury hospitality, or a related field.
- Experience working within a luxury resort, residential community, or high-end property portfolio strongly preferred.
- Demonstrated experience coordinating across multiple departments and managing external contractors.
- Working knowledge of residential maintenance operations and service coordination.
Technical Knowledge & Skills
- Elementary understanding of building systems, including HVAC, electrical, and plumbing, sufficient to coordinate repairs and communicate effectively with engineers and contractors.
- Ability to interpret maintenance reports, service requests, and technical terminology.
- Proficiency in property management systems, reservation platforms, Microsoft Office, and related administrative tools.
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